School districts report their Kindergarten through twelfth grade (K – 12) enrollment electronically to their ESD each month for the months of September through June. The Office of State Superintendent of Public Instruction (OSPI) uses this enrollment to determine state funding. Enrollment data submitted must comply with all requirements as listed in Chapters 392-121 and 392-143 WAC (for basic education enrollment) and Chapters 392-122 and 392-172 WAC (for special education enrollment). Enrollment data is submitted by grade, by headcount and full-time equivalent (FTE ). Determination of FTE is pursuant to WAC 392-121-122 and WAC 392-121-182.
Enrollment is also reported in several different categories:
Form P-223 – Basic Education
A student reported for basic education funding must meet the following standards on the count date:
1) The student must be an enrolled student of the district on the count date -WAC 392-121-106
2) The student must be enrolled in a course of study – WAC 392-121-107
3) The student must not meet any of the enrollment exclusions set forth in -WAC 392-121-108
Form P-223H – Special Education
Special education enrollment is reported for students meeting all of the following requirements on the count date:
1) The student is an enrolled student of the school district -WAC 392-121-106
2) The student has a current individualized education program (IEP) -WAC 392-172-150
3) The student has been reevaluated every three years -WAC 392-172-156
4) The student is currently receiving special education services
Form P-213, Report of Students Residing in Nonhigh Districts and Enrolled in High School Districts This is a year-end report. Form P-213 is used at year-end to summarize certain enrollments reported on Form P-223 during the school year.
School districts report students enrolled in a state approved transitional bilingual instructional program (kindergarten through twelfth grade).
Enhanced basic education funding is provided to school districts who report students enrolled in a state-approved vocational course pursuant to WAC 392-121-138.
Running Start Education
Running Start basic education funding is provided pursuant to WAC 392-169-025 for school districts who report FTE for running start enrollment.
Enrollment reports and statistical information published by Puget Sound ESD:
- School District Enrollment, Individual Pupils, K – 12 – October 2012 (PDF)
- School District Enrollment, Individual Pupils, K – 12 – October 2011 (PDF)
- School District Enrollment, Individual Pupils, K – 12 – October 2010 (PDF)
- School District Enrollment, Individual Pupils, K – 12 – October 2009 (PDF)
- School District Enrollment, Individual Pupils, K – 12 – October 2008 (PDF)
- 10 Year School District Enrollment Analysis – October 2003 – 2012 (PDF)(These reports are an October snapshot of the school district enrollment)
For additional enrollment and demographics information visit: www.k12.wa.us/dataadmin/
Optional School District Enrollment Reports
Forms P-223S, P-240, and E-525 are optional reports. If no report is filed, no funding is provided.
Form P-223S, Nonstandard School Year Enrollment
Districts use Form P-223S to claim basic education enrollment in lieu of attendance during the regular school year. School districts providing instruction during the months of June, July, and August may claim basic education support on Form P-223S. See RCW 28A.150.420 and WAC 392-121-123 and 133 for rules and requirements.
Form P-240, Part-time Enrollment
Private school and home-based students have a right to participate in any course or receive any service that is available to public school students (RCW 28A.150.350 and WAC 392-134-010). School districts may claim state funding for services provided by the district to part-time private school and home-based students. However, the enrollment reporting for these students must be in accordance with state law and the appropriate rules.
1) Private School Students:
State funding for private school students is provided for the time the students are served directly by school staff on school grounds or on sites controlled by the school district for any combination of courses and ancillary services that are not available in the students’ private school of attendance. Instruction provided by a private school cannot be reported.
2) Home-Based Students:
For enrollment reporting purposes, only the time that a home-based student is served by school district staff on school grounds or attends district classes can be reported for state funding. The time that the student is instructed or supervised by the parent cannot be reported. Home-based students may not be claimed for part-time enrollment in alternative learning experience programs.
School districts report part-time enrollment in regularly scheduled classroom instruction as a partial FTE on Form P-223. School districts reporting actual hours of ancillary services, report those actual hours on Form P-240.
Form E-525, Home and Hospital Attendance
This is a year-end report. Form E-525 is used at year-end to report actual HH enrollments for the entire school year. Such enrollments are reported to claim state special education funding for HH services provided to students.