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Program Coordinator (Administrative Assistant), Special Services

Puget Sound Educational Service District seeks a dynamic, highly skilled Program Coordinator to centralize and streamline critical functions and facilitate key office operations to support the Special Services team in the Learning, Teaching and Family Support Department. The Program Coordinator will coordinate and monitor a wide variety of complex activities, plan and oversee large-scale events, provide administrative and technical support, serve as a departmental resource, provide ongoing support to staff, and oversees multiple budgets.

PSESD is one of nine regional educational agencies serving school districts, charter schools and state-approved private schools in Washington. Educational Service Districts, created by the legislature, are an essential regional delivery system for early learning and K-12 services in the state.  PSESD is committed to becoming an Antiracist Multicultural Organization driven by equity in education. 

PSESD is one of nine regional educational agencies serving school districts and state approved charter and private schools in Washington. Serving over 39% of Washington’s K-12 public school students, our agency provides critical services designed to ensure that our students are ready to enter school, achieve at high levels in the K-12 system, and succeed in postsecondary endeavors. We are committed to becoming an Antiracist Multicultural Organization driven by equity in education. To learn more about PSESD, visit www.psesd.org/about-psesd.


Minimum Qualifications

  • Community college and/or vocational school degree with study in job-related area, and progressively responsible job-related work experience.
  • Strong organizational skills and ability to prioritize work related tasks.
  • Experience in the efficient management of multiple functions for several staff in a busy office environment.
  • Writing, proofreading, and editing experience.
  • Experience designing creative, graphic-rich documents, and presentations.
  • Spreadsheet and database management experience, including data entry, manipulation, analysis and/or report creation.
  • Budget & invoice management experience.
  • Website management, PowerPoint, or other publishing software experience.
  • Familiarity with virtual technologies for meeting support (e.g., Zoom, RingCentral, Teams).
  • Ability to demonstrate an understanding and commitment to personal and organizational racial equity journeys.

Preferred Qualifications

  • Excellent communication skills and experience coordinating meetings, budgets, and materials for multiple internal and external partners (including district and school leaders, community organization leaders, parents, and youth).
  • Fiscal literacy preparation and forecasting experience.
  • Experience coordinating across departments for program services, fiscal, and communication purposes.
  • Professional experience with large project management and event delivery.
  • Professional experience providing exemplary customer service to school districts and interagency.
  • Ability to work independently and collaboratively as an active team member.
  • Experience generating/creating material for and/or publishing monthly newsletters.
  • Interest and experience in community and family engagement and educational equity.
  • Interest and experience in collecting and managing numerical and narrative information for the purposes of report creation and dissemination.
  • Familiarity with grant management and compliance.

Applicants are required to include the following attachments within the online application in order to be considered:

  • Cover Letter: Clearly reflect how you meet the minimum qualifications (and preferred qualifications if applicable).
  • Resume: Provide complete chronological resume including all work history along with dates of employment (month and year) and job responsibilities,  education, and certifications.
    • Please note that salary placements for selected candidates will be based on related experience detailed in the resume provided via the application process.
    • Additional Documents: In some cases, additional documents may be required and will be specified in the job opening announcement/advertisement.

Location: Renton, Washington  
Hiring Salary Range: $57,487 - $75,427 (Salary Band D)
Full Salary Range: $57,487 - $83,257 (Salary Band D)
Department: Learning, Teaching & Family Support

We attract, retain, and motivate exceptional people with an equitable and competitive compensation package. Salary offers consider candidate qualifications and relevant experience. New hires at Puget Sound ESD start employment on or around the 1st and 15th of each month. For awareness and planning purposes, linked here are the dates through August, 2025.


Benefits

We offer comprehensive benefits:

  • Medical, dental, and vision through the School Employees Benefits Board (SEBB) Program
  • 24 annual leave days per year
  • 12 sick days
  • 12 paid holidays
  • Participation in Washington State Department of Retirement System
  • Tax Sheltered Annuity Plan
  • Subsidized ORCA card, free parking, and electric car charging stations (Renton office)

Open until filled; for best consideration, submit a complete application by best consideration date of Sunday, May 19, 2024.


Jobs are listed here for information only. To apply for a specific open position, you must be a registered applicant in PSESD - School Jobs and apply specifically for each position for which you wish to be considered.


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PSESD is committed to having a diverse workforce and encourages all candidates meeting the minimum qualifications to apply.
800 Oakesdale Avenue SW Renton, WA 98057 | www.psesd.org/careers