Frequently Asked Questions
Why did you select a strategic design process?
- We wanted to take time to pause and envision the work of PSESD: how can we meet the changing needs of our community and move effectively toward our END of Success for Each Child and Eliminate the Opportunity Gap by becoming and antiracist multicultural organization?
- The design approach centers community and staff perspective—the design is built from what our community and staff think our future functions (what we do), processes (how we do it), and structures (how we are organized to accomplish the work) should be.
- The design approach takes into account context and design opportunities in an intentional way. The process focuses on “What would we have if we could have what we want…right now?” rather than incremental improvements, which our changing context requires of us.
- Finally, the design allows for an adaptive, iterative approach to planning and implementation, which will help us be more responsive and flexible.
How did you compose the Design Team?
We wanted a Team that represented both King and Pierce County, and multiple perspectives and roles, including community partners and PSESD staff. We wanted to make sure those most impacted by our educational landscape were represented. PSESD staff reached out to their networks to recruit Team members, and we had an application process for PSESD staff who were interested in joining.
How did you identify community partners to participate in the design process?
We reached out to organizations and collaborations PSESD and Design Team members have existing relationships with. Those partners then referred us to others, and we met with those people. We plan to reach out to established and new partners in an ongoing way throughout our planning cycle.
How did you hear from your community partners and PSESD staff?
PSESD staff met with community partners and staff in-person and via phone to ask how they thought the future ESD could be a good partner in their work. The community partners’ and staff comments were captured in their own words, and we shared the comments back to ensure that the comments represented what they had shared. We also had an electronic survey hosted on PSESD’s website that was completed by 57 people (community partners and staff). We heard from more than 650 people.
How did the Design Team identify the Design Specifications in their recommendations to the PSESD Board?
Community partner and staff comments (also called design specifications) were coded as Function, Structure, or Process by PSESD strategic design staff. There were a total of about 2000 comments. During the April 19 and May 13, 2016 Design Team meetings, pairs of Design Team members received a set of design specifications and reviewed the comments to identify themes. Each set of design specifications were reviewed by two pairs of Design Team members. A smaller group of Design Team members then looked at all the themes lifted up by the Design Team pairs, and identified cross-cutting themes in each of the design areas (Function, Structure, and Process). These themes became the Design Specifications.
What are the next steps?
The PSESD Board will consider the Design Team recommendations during summer and fall 2016. Planning for implementation will begin in the fall, and will be done in partnership with our community partners and staff. We will share progress via email and our website, and through our ongoing collaborative work.